Meeting+Minutes


 * PSD Global Academy **

PTO Meeting Minutes

 * 7/10/2013 – PTO meeting Notes**
 * In attendance**: President, Vice president, treasurer, events planner + 2 other parents.

Options:
 * Position openings:** A.W. is stepping down as secretary, and book sale coordinator. In addition we need a co-chair for scrip to talk with people after school come fall. We also need someone that is willing to take on the task of updating the PTO website. It is highly outdated and needs more current information and look. These positions are all open now.
 * Race**: 40 - 5ks in Fort Collins between September and April. A lot of schools are going towards races. So many of them that they are not making any money, they are losing. Cost for race is $3,000 to $5,000.
 * 1) laps/pledges
 * 2) other option is link up for Human Race next summer. That would mean that we help them with human race. We give them some volunteers. Then we get slot on brochure. Every person that signs up for the race and checks off that mark, PGA will get the agreed upon amount of money. Would not have to do publicity, fundraising, etc. Our job would be to get as many people as we can to sign up for the race. Looking at $5 max per person. Could have a booth at the end of race where we could sell stuff.

No matter what we do is going to be a lot of work.

Vice president will get back with other parent (L.H.), and tell her we are not going to do race or pledge runs. Do race where we team up and would like to do the ugly sweater one in January.

-do we want to take this on? -President will send out email to Principal to find out more details if school has preference and cost. If they are willing to contribute to helping with this or if we would have to fundraise it all. This will be looked at again in future meeting after we have more information.
 * Fundraising for playground for older kids:**

2 parents (DS and TS) will buy cookies to donate for the orientation.
 * PGA Orientation** : Events coordinator & Treasurer will be there representing the PTO, and one other parent (T.S) will be there.


 * 501c3 and bylaws:** eunanymous vote that we are going to continue with our bylaws. Took secretary out because PTO is small and can’t always get positions filled.


 * May PTO Notes**: voted taken and was ok to change the specific names of staff in notes, per principal request.

Elluminate – instead of early a.m. PTO meetings Thursday 8:30 p.m. will evaluate in December if we are going to keep these going or just do Tuesday 8:30 a.m. based on attendance.
 * Change to PTO meeting times:**

One meeting will be at 7:45 a.m., the next month will be at 8:30 a.m. on Tuesday mornings. The months that are at 8:30 a.m. Chris Hagge will be the representative. September will start at 8:30 a.m., first Tuesday in September.
 * May 28, 2013 PTO Meeting **
 * In attendance**: President, Vice president, Treasurer, Secretary, Entertainment, Chris Hagge + 5 other parents
 * Staff Survey**: Everyone who responded back said yes that they should be involved and wanting to be part of the meetings and discussions. Most staff members said they would like to be involved.

9/3/2013 8:30 a.m. PTO meeting. 10/1/2013 7:45 a.m. PTO meeting 11/5/2013 8:30 a.m. PTO meeting 12/3/2013 7:45 a.m. PTO meeting

At end of year (2013) we will evaluate if this schedule is working and if we are having increased attendance at PTO meetings or decreased due to alternating schedules.

$400 filing fee (one time) $12 checks (200) Eunanymous motion to have the 501c3 set up. Have one copy in library for anyone to look at.
 * Bylaws and 501c3 update:** If choose to do 501c3 need to have bylaws together. IRS has small non profit kit that they can send us. They have doubled the price. $400 one time fee. If make less than $25,000 per year can post card our 990. Get online and say gross receipts are x dollar amount. Involves one signature. 27 months to get 501c3 status. If we do not get the 27 months, have to file income tax until they back date us. Created charitable organization account on Colorado website. Need federal number first. Application. Want to know organizational structure. Must have president and treasurer – everything else is optional. Will need to put in by-laws as well. 3 tests asking if you are truly xxxxx. President will be responsible party. Bylaws need to be notarized. First National will do for free. Gross receipts are usually $25,000 or less. Will let you go up to $50,000 as long as they are normally $25,000 or less. 990n means you don’t have to fill out any tax forms. Set up our year have it run from August 1 to August 1 alongside with the school year. EIN is immediately when you put it in they will give you that number. 2 officers in bylaws + others being listed as committee chairs. First National Bank will do free checking account. No minimum and no monthly. Limit 150 transactions per month. $14 for 200 checks. Anyone who is an officer can have online access to look at the account. Who is the owner and who is the signers. Can have up to 6 or 7 signers and 2 owners. Policy for bylaws to have 2 signers. Will not enforce if has 2 signatures because they have too much to do. Forms have to be filled out by whoever the owners will be. If you do not bank with First National and you are signer or owner they will need a copy of drivers license and social security card.
 * Costs**:

Voted to keep the by-laws general. President said she would type up and send out to everyone here. A small group of people will work on the by-laws and President will send out to everyone and they will have opportunity to give their feedback.
 * By-laws:**


 * NEXT MEETING: 6/4/2013 1 p.m. Edora Park**

Can we get email address for PTO? RSVP forms can be done through there.

Table hosts at each one of tables at Orientation. Parents have to opt-in stating yes that they want to be involved in communication from PTO.
 * Events:**

Nothing new to report. Trying to set up meeting with girl who has this has her job to set up races. Hardest part is that this a new run and will be trail-blazing. If this is something we continue, the following years will be easier. She will help with costs, profits, etc. Everything will hinge upon this meeting.
 * Fun Run Update:**

This was not a great fundraiser. Normally you send every book home with a child in an envelope. But then you take the chance of not having them returned. Talked about doing them at the orientation. If going to do it, need to speak with Darren quickly. Treasurer says that she will do the ebooks this year.
 * Ebooks:**


 * Quilt Raffle:** They are supposed to pull the winning ticket today. President does not know the amount of money that has been earned. If do it next year, do raffle year round and then pull at the end of the year. Giving the opportunity to raise money year round for it.


 * Bulletin Board** will be up and somebody will take that project on to update it**. Secretary** will update the PTO website**.**
 * __ May 2013 PTO Meeting __**

In attendance: President, VP, Treasurer, Communications, Social, + 6 other parents, Chris Hagge

1. Overview of PTO income and expenses throughout the year. Ebook $77.00 Scrip $459.63 Box tops $411.31 Milk caps $50.00 Fall Festival $1235.23 Silent Auction $794.25 Various Expenses

2013-2014 Still going to have fall and spring breakfast for the staff. The number of incoming 5th graders – EcoTrip takes a big tab. Run at the end of year if it is successful, will help (hopefully) to bring in funds for the school.

2. Scrip – it has been a successful year but would probably be even more successful if we could use Prestopay. You can get your cards instantly and pay with credit cards and is so easy to use. If anyone wants to learn how to use the program please see A.W. The more that participate the more funds we can generate!

3 New Officers – President : B.R. Vice President : A.S.  Treasurer :K.Y.  Communications : A.W. (and Treasurer inTraining) Social : K.R.

4. Committee Chairs: Fall Festival – T.S. (October 24) Book Fair - A.W. (Mar 24-28) Box tops – A.S. Scrip - ???? (A.W until can find somebody else to take over) Race - A.S. (L.H. and W.H. right hand man)

5. Run Which things are the things to do now vs. later? - Course - Spring Creek Trail (out and back) - 5k - Sponsorship is huge, earlier have well set up plan that presenting. Then sponsors will believe it is successful. - T-shirt with logos on back of t-shirt (wicking shirt); are big with races – cost will depend on how many you are going to order and if you have somebody that will help you out, could be around $5. get template ready. Reorders are not an issue. Don’t want a ton at first. Error on flip side. - Brochure - Mass email - 2nd and consecutive years are usually better because then people have heard about it. - Start up is most difficult part - Pre-registration where give somebody a break; day of registration – if it rains than you lose a bunch of people - Food after the race is big thing for afterwards. Racers really like that. Can have booths to sell stuff afterwards. - K.B. friends with Brapp bars people she will see if they are interested in sponsoring. - Entry fee. Probably 1st year you don’t want it to be too high because you want people to come. - Logo. Name of race. Date. Want things to be put together in packet form to show. Need to be able to send self to sponsors. - L.H. and her husband will help with getting it going. - A.S. will set up job list & then will send out to everyone. - Tentative Date: 4/26/2013. Weekend is huge. Better chance for better weather and people coming out. - L.H. will ask a friend of hers who it is her job to put on races. She could give some great advice. Will see if she can lay out a plan for us. She sets up training runs for some of her races. - K.Y. has a few contacts in big companies. She will ask the people she knows about sponsoring. - Major sponsors get the big logos on the shirt. - Separate summer meetings about run and what need to do. These will be geared just towards the run.

6. Orientation : K-8 in the morning High School in the afternoon Date changed to 8/20/2013

7. No Silent Auction next year. School just not large enough to support it. Having to draw from just a small parent pool doesn’t work super well. 8.Summer Activities: Camping. – A.W. will plan. Pool. - K.R. will plan. PTO approved to spend some of the KS money on the party. BBQ - T.S. will plan & A.S. will help. Held at their houses. 8/22 at 5:30 p.m. Pot luck. BYOE. Bring your own everything party. Chair, plates, food, drink. Student council do the games??

9. Kelly – Movie party for PTO folks in A.S. garage

During school year: Park day on Tuesday or Thursday for an hour – picnic & park to decompress for after school. Moms Night Out/Decompression Session – happy hour, movie, ….. – no kids – once a month, on a set day. Facebook Flyer put together by K.R. and A.W. and Heather will put it out. Heather and Kate update school website. Try to get with them to see if we can have stuff put into more visible slot.

10. Meetings next year: -losing library next year for PTO meetings. May have to change location. -Other people using this building. -Can have at gym if they are not having PE. -B.R. sent out survey to teachers to find out if teachers are interested in coming to meeting. -if teachers want to be part of it, need to meet on site. If they dont can’t meet anywhere. -everyone would like to keep it on site at PGA. Gym, music room, computer room, old Peggys office, kitchen. B.R. will find a space at PGA to hold meetings. -Sunday afternoon elluminate sessions? Once a quarter? -K.B. says she rarely got response back from the teachers about input for meetings this year.
 * -MEETINGS FOR NEXT YEAR – First Tuesday of each month 8:30 to 9:30 a.m. **

11.Summer PTO meetings: BR is proposing we have summer meetings to discuss by-laws. 501c3 separate entity. What is involved with it? What bank do we go through? Fees? How do we sign checks? Everyone invited to summer meetings. Let people know if it is a vote meeting. 2nd bank account for race? Library, putting flyer together for summer discussions. Solely PTO decision. Heather will support PTO becoming 501c3. Cost $200 for original and then $75 every year after that. Is done instantly. Bylaws meeting early.


 * Bylaws meeting Tuesday 5/28 8:30 a.m. **

Other elementary schools bylaws 4 to 9 pages. Can by gift cards for teachers. Race.

Tentative meetings: (bylaws, 501c3, and race meetings)
 * 6/4 8:30 a.m. EDORA PARK on Welch street. (play date same morning) **
 * 6/24 8:30 a.m. EDORA PARK on Welch Street (play date same morning) **

12. Gift for Gwen. Babies R Us.

__ Tuesday April 2, 2013 __ In attendance: President, Secretary, Treasurer + 7 other parents Silent Auction : Will be held next week on April 11, 2013. Will be set up in the gym. Meeting is happening gym beforehand, will set up in gym in the morning during enrichment. Showing 2 movies Back to the Future and Tangled. Student council will be supplying all the concessions for the night. Flyer for Silent Auction will go home with each of the students on Tuesday. Ask if Robin will email it to the parents as well. NEXT YEAR : Ebooks & t-shirts@ Orientation – booth & table – PTO president will speak & have table. October 24, 2013 – Fall Festival – T.S. March 24-28,2014?? – Spring Book Fair – Need a chair person before can set it officially April 26, 2014? – School run A.S. will continue to do boxtops and milk tops D.-. will be in charge of library. Next and last PTO meeting of the year, May 7, 2013. __ Tuesday January 8, 2013 __ President, Treasurer, Secretary + 6 parents & Chris Hagge
 * In attendance: **

Current money in accounts: Student council $196.20 PTO $1680.45

Music class (Kids Rock) - Mrs. Fenlason is wanting a second drum set for her music class. Multiple kids are wanting to play the drums and right now we only have one class.

Tuesday/Thursday Parent Patrol - 12:00 to 12:30 p.m. Heather is needing a hall monitor so the teachers can go and have their lunch hour. Responsibilities include – supervising students, check nut free table to make sure they all have nut free lunches, students must fill tables, make sure that everyone is following the rules which are posted next to the tables, 12:15 remind students they have 5 minutes remaining. Want 2 volunteers there at all times and volunteers must be registered through PSD school district. Want to know what they are doing and have them supervised.

Silent Auction in conjuction with movie night celebration for being done with TCAPs. Have 2 movies going. Possibly Wii room with dance room in another room. April 11. Do TCAP Prize drawing that night. 6:00 p.m. to ??? Kim Y. in charge of movies for the night. Student Council to pick the movies for the night. Student council will do concessions.

No book fair this Spring. Book Fair 1 time per year. Poll the parents for next year, if they want to do book fair and if so, when.

__ Tuesday December 4, 2012 __

In attendance:
President, Vice President, Treasurer, Secretary + 6 parents & Chris Hagge

The silent auction is only 9 days away!!! Crafting stores are not donating to schools any longer, and the mall just gave approval for us to go and ask within the mall to solicit donations from the individual stores. Everyone is to give where they have not contacted back to Kim so she can drive around and get the rest done in the next couple of days. The class theme baskets for the auction are going to be put together next tuesday. So all donations should be in prior to that. Chris Hagge is going to run the cash box at the auction since Robin will be unavailable that evening. Are we going to invite the Options people to the winter program and also silent auction?
 * Silent Auction**

The scrip program is up and running! We have placed our first 2 orders now. We have multiple options for many grocery stores available. we do not have the Albertsons Community partners program cards yet. This is a great program that can earn the school a lot of money and all you need to do is shop and preplan a little bit! Support this valuable program!
 * Scrip**

going to try to get an American flag from the warehouse and then have someone from the VFW come over to teach whoever would like to be in the rotation for putting up and taking down the flag every tuesday and thursday morning.
 * American Flag**

The PSD Global girl scout troop is going well! A nice group of young ladies! There is still more space. We are open for girls 1st through 5th grade currently. we meet 2 times a month and are having a lot of fun! and doing a lot!
 * Girl Scouts**

December 18, 2012 at 7:30 a.m. getting QDOBA but also going to get some stuff from Panera. Money for the breakfast is coming out of the PTO fund.
 * Staff Appreciation Breakfast**

DonnaLee and Melissa are in charge of putting together the teachers gifts. The idea is in progress and kim will be soliciting donations. Have all the donations for the gift in by December 13th.
 * Teacher Gifts**

__ Tuesday, November 6, 2012 __ **In attendance:** President, Vice President, Treasurer, Secretary + 8 parents & Chris Hagge

With our first mail in for the year, we sent in 1000 box tops, earning $100.70.
 * Box Tops **

Fall Festival profits : $1221.40 Student Council sold deserts. They didn’t sell a lot this year. They are wanting to take 50 cents from next years wristbands go to them. It was decided that we would give $65 from our profits from festival this year to the Student Council to help make up for the losses from their sales for this year.
 * Fall Festival and Book fair **

For next year it was proposed that we do a couple of more games for the middle school kids to get them more involved and have more to do. Also swap the crafts & the food rooms. Make a goodie bag in craft room for kids to have something to carry their stuff around.

Book fair sales: $943.41 Book fair amount available to spend for library: $426.94

Book fair in the spring during TCAPs during week of March 26 to 29, 2013. Last years book fair sales during the spring was $1192.25 Will see how this springs book fair goes and then vote on what to do for future library fundraisers at the end of the year.
 * Spring Book Fair**

Meeting for helping Tuesday November 13, 2012. Silent Auction Fundraiser from last year - $1676.78. Spent $109.63 on food. PTO $830.65, ECO week $736.50 This year will do class baskets again. Theme for each room and then kids bring in items to put in there. Kim B to talk with student council about possibly doing a poem reading or dance in a separate room to get the older kids involved and coming.
 * Silent Auction**

Go to CSU surplus store and see if can find one there. Will see if Corey can possibly go and get us one from a warehouse in the school district Also will need table for computer in library as well.
 * Kiosk Table**

If going to volunteer in class room, drive on field trips, etc. They do a background check to make sure that you are OK. If you have done it in the past, make sure that PSD global is the school of choice for your volunteer work.
 * Volunteer signin**

Mr. Drez is leaving. His last day is November 14, 2012. PTO will get him a t-shirt and have the kids sign it. Kim B is going to send out email to parents and ask if they want to donate a gift card from a restaurant for Mr. Drez. Melissa will put together a “gift card pot” and Mr. Drez will get that as a gift on his last day. Families write their names on the back of the gift cards. Each child is going to hand him their gift card from their family, and then he can put the gift card into his pot. If people have the money, get extra gift cards so each child can be sure to have something to give to him.
 * Mr. Drez**

several ideas were given. It is still up in the air as to what is going to be the final decision here. It was decided though that one of the parents was going to organize something to come from the kids in the classrooms apart from what PTO does.
 * Teacher gifts**

__ Tuesday, October 2, 2012 __ In attendance: President, Vice President, Treasurer, Secretary + 8 parents

-signing of cards for the qualified employees
 * Classified Employee Week**

-upcoming meeting to discuss what is going to happen at fall festival this year -also will assign people to where they are going to be helping out at
 * Fall Festival - Tamie Solt**

-primarily elementary book fair (grades K to 5) -will be ordering 1 case and some boxes for Jr High and will be requesting 1 case and some boxes for High School, due to sales last year we can request items but scholastic will decide if we get them or not based on last years sales -Staffing or hours open: Tuesday 8 to 1 p.m., Wednesday 11 to 1 p.m., Thursday 8 to 1 p.m. and also during Fall Festival -possibility of opening up to Options parents as well to sell on Monday -Thursday night and Friday morning will pack up and ship back what did not sell and money from sales -Have $100 incentive to do what we want with from Scholastic - for example posters or books for prizes for festival games -Will find out how to get "wish list" document so we can have that this year for students
 * Fall Book Fair - Brenda R.**

-Kelly R created a facebook page for PGA parents
 * Facebook page**

-classes will have a dress up as your favorite literary character day
 * Halloween party in classrooms?**

-Silent auction is December 13, 2012 -Kim is still in need of volunteers to help out with this, in calling for donations and in set up -need to coordinate with student council schedule and have a high school event on the same night
 * Silent Auction - Kim B.**

-Will have kids make a welcome back sign and have all children sign it and bake some cookies for his office when he comes back
 * Terry**

-It is possible to do the very last meeting in May when finances are discusses so not only parents but teachers and staff will be able to attend that meeting.
 * Starting PTO meetings early**
 * -**It was proposed or asked if we could start PTO meetings earlier. The general consensus was no.

-going to send a flyer home with each child to let people know that they are available for purchase -we have 50 books to sell
 * Ebook Fundraiser - Kim B.**
 * -**like Gold C books

-need parent participation for this program to work -can purchase scrip cards online now and/or through Ariella Wells -setting up community partners cards through Albertsons -will be setting up accounts for king soopers and safeway reloadable cards -Vitamin Cottage has possible cards as well for fundraising.
 * Scrip fundraiser- Ariella W.**

Tuesday, April 10, 2012 In attendance: Melissa Moore, Kim Yung, Kim Barnes, Dan Melendrez
 * PTO Meeting Minutes **


 * Relay for Life Fundraiser? **
 * Dan Melendrez will check into specifics and requirements
 * Possibly coordinate it with Field Day in May
 * Different ways to raise money: Hat Day, Recycle Day, Penny War (do this through the entire school year)


 * Prom/Mixer **
 * Will be at Fort Fun


 * Fundraising Ideas **
 * Need to come up with some new ideas for next year


 * Book Fair **
 * Should we do one or two
 * Pros & cons of one vs. two


 * Graduation **
 * Do cake, punch, dinner
 * Possibly 2 to 3 students walking


 * Library **
 * Kim Barnes organizing this
 * Hopes to have “opening day” as the first day of school


 * Parent Wiki **
 * Possibly do a parent help link for parents through a Wiki space
 * FAQ’s on it


 * Next meeting is set for Tuesday, May 8 at 7:30 a.m. **


 * PSD Global Academy **

Tuesday, February 14, 2012 In attendance: Melissa Moore, Kim Yung, Kim Barnes, Hannah McGrath, Erin Gilmore
 * PTO Meeting Minutes **


 * Skate Night **
 * It was a big success despite bad weather
 * 28 students and 50 people total
 * Cost was around $150
 * Student council would like to host another Skate Night this year
 * Possibly do it as a fundraiser
 * They do fundraisers on Tuesdays and Wednesdays


 * TCAPs **
 * Volunteer sign-up has been sent out along with sign-up for Book Fair
 * A voucher will be given for volunteer time for book fair


 * Book Fair **
 * Will run from 8 a.m. to 2 p.m.
 * Wish list for teachers
 * Have to plan for after hours event, possibly Tues March 20 from 6 – 7 p.m. Check with Heather on date and time
 * Possibly project book onto screen/movie screen
 * Serve hot cocoa and cookies?
 * Goal is $2000 and will also sponsor an online book fair


 * Library **
 * Check into how to get it started/going
 * Kim Barnes will look into this


 * Graduation **
 * Possibly 2 to 3 students
 * Do a small gift—diploma with frame & school logo; Erin Gilmore said her mother-in-law owns a frame shop & could possibly help out
 * Serve cake and punch to celebrate


 * Next meeting is set for Tuesday, April 10 at 7:30 a.m. **

Tuesday, January 10, 2012 In attendance: Shannon Wood, Melissa Moore, Kim Yung, Chris Hagge, Christie Whittaker, Dan Melendrez, Hannah McGrath
 * PSD Global Academy **
 * PTO Meeting Minutes **


 * Treasurers Report **
 * PTO General Fund – approximately $1339
 * ECO Trip Fund – approximately $736
 * Student Council Fund – approximately $116


 * Changes for time of PTO Meetings **
 * Switch time to 7:30 a.m. on 2nd Tuesday of the month
 * Possibly do an Illuminate session
 * Treasurer will run books from August to August


 * Skate Night sponsored by Student Council **
 * Friday, February 3, 2012 at Rollerland
 * 5:30 p.m. to 7:30 p.m.
 * Free for PGA students; parents are free if they don’t skate
 * $5 for other people, and an additional $3 if you want rollerblades


 * CSAPs **
 * Ask Heather about who’s paying for CSAP snacks
 * Maybe run video/movie or Dance revolution during breaks?
 * Maybe do ping pong again
 * Chris Hagge will send out email asking for parent volunteers during CSAP’s
 * The testing runs for 2 weeks from 8:30 a.m. to 2 p.m. and it starts Monday, March 19 thru March 22, the week after spring break
 * The 2nd week runs March 26 – March 27 and then accommodation students after that
 * A Google Docs will be created for the volunteer scheduling


 * Book Fair **
 * Truck to deliver on Monday, March 19
 * Clean up for Book Fair will be Thursday at 2 p.m.
 * Posters will be given away; 2 or 3 to each teacher and then a drawing will be done for the remainder of the posters for the students


 * Next meeting is set for Tuesday, February 14, 2012 at 7:30 a.m. **

_
 * PSD Global Academy **

Tuesday, December 13, 2011 In attendance: Shannon Wood, Melissa Moore, Kim Barnes, Libbie Hickman, Kim Yung
 * PTO Meeting Minutes **


 * Silent Auction – Positive vs. Negative – possible changes **
 * Split classroom baskets into smaller groups
 * Have items out during day for bidding
 * Change venue? Off-site, adult only food and drinks?
 * Try to get “draw” from outside parents
 * Police vs. firefighter bidding war
 * Have middle school and high school party in separate room
 * What can we do for the high school kids?
 * Have more teacher sponsored parties to bid on
 * Name the gym (for the year) as an item to bid on


 * Skate Night sponsored by Student Council **
 * Have to pay for first 40 people
 * 4:30 p.m. to 7:30 p.m. and have open skate afterward


 * Next Year PTO Meetings **
 * Teachers want to be here for budget and planning
 * Possibly do Fall and Spring meeting with teachers and ask what the teachers need
 * Set meeting at different time in February 2012 so teachers can attend; possibly at 7:30 a.m. (before school) or 4:00 p.m. (after school)


 * PTO Fundraisers **
 * Have more time between Fall Festival and Silent Auction
 * For Fall Festival: keep hamburgers/hot dogs free, give tickets to grades K-5 underprivileged families and have grades 6-12 work for tickets


 * Book Fair **
 * March 19 to March 26, 2012


 * Next meeting is set for Tuesday, January 10, 2012 at 8:30 a.m. **


 * __ **
 * PSD Global Academy **

Tuesday, November 8, 2011 In attendance: Shannon Wood, Kim Yung, Melissa Moore, Kim Barnes, Dan Melendrez, Libbie Hickman, Chris Hagge, Darci Johnson, Peggy Johnson, Hannah McGrath
 * PTO Meeting Minutes **


 * PTO - School Sponsored vs. Independent PTO **
 * Talked about pros & cons of each
 * What ultimately is best for the kids
 * Will discuss at next meeting and possibly vote


 * PTO - budget meeting next Tuesday – November 15, 2011 **
 * Talk about wish list
 * Prioritize events


 * Silent Auction **
 * Thursday, December 1, 2011 with a time change of 6:30 p.m. to 8:00 p.m.
 * Mrs. Fenlason will be setting up for Silent Auction on Wednesday, November 30, 2011 at 3:30 p.m. for anyone who is interested in helping
 * The holiday program will feature students from enrichment will take approximately 40-45 minutes and will start at 7:00 p.m.
 * Ideas for donations include: Eagles game tickets, concert tickets from Budweiser Event Center, King Soopers, Jax, Broncos. Some of these we need to ask/sign up a year ahead of time and then we will be able to get these donations next year
 * Kim Barnes will be organizing the list of donations for the auction.
 * A flyer to advertise for the auction will be put on the website and also sent home with kids from enrichment
 * The teachers will also be collecting for “classroom baskets” from the enrichment classes and these will be auctioned off


 * Book Fair **
 * Kim Yung is organizing this fundraiser
 * Will try to schedule during CSAPs
 * Possibly after spring break sometime between March 19, 2012 – April 2012


 * Next meeting ? **


 * ___ **
 * PSD Global Academy **


 * PTO Meeting Minutes **

Tuesday, October 11, 2011

In attendance: Nicole Copeland, Melissa Moore, Ann Dush, Kim Yung, Libbie Hickman, Darci Johnson


 * PTO Account **


 * Make sure PTO money is separate from PSD Global school money
 * Checks need to be made out to: **PSD Global Academy PTO**
 * Find a “free checking” account requiring 2 signatures
 * Make sure to ask about required paperwork the bank needs


 * Fall Festival **


 * Send reminder email on “googledocs” for signup for food/donations for Fall Festival
 * Send out email regarding costumes: no weapons, no scary stuff
 * Send reminder to have kids bring bag/bucket and/or get grocery bags donated so kids can take prizes & goodies home
 * Student council: Already has 10 kids signed up to help
 * “Halloween Café” for the foods/drinks/seating
 * More games for older & younger kids; will be discussed at Student Council meeting today
 * Need adult volunteers for booths: 1st shift, 2nd shift, and clean-up
 * Check on Oriental Trading for prizes
 * Ms. Unruh will coordinate a “dance revolution” type activity for older & younger kids
 * Decorate an area “fall-ish” and then take picture of families, friends, etc
 * Possibly have a professional come in & take pictures & give him/her cut of money collected
 * Charge for the picture taking & then upload to Snapfish & then people can purchase the prints they want & the size of prints they want
 * Charge 4 tickets ($2) per picture taken or 10 tickets ($5) for family unlimited pictures
 * Have teachers dress up in a costume ahead of time & take pictures & put the picture of the costumed dressed teacher in a large “pickle jar”. Then the kids vote for their favorite costume by placing tickets in the pickle jar.
 * Prizes & Decorations
 * Try to get free coupons (from McDonald’s, Sonic, ChikFilA, Inner Strength Rock Gym, Fort Fun) for the older kids prizes
 * Get donations from families & use as prizes (books, stuffed animals, etc)
 * Send another email vs. posting on website - maybe get more donations
 * Learning RX - willing to donate & Nicole will check into this
 * Check into borrowing a grill: maybe from Lesher or Elks Lodge
 * Put a donation jar by ticket sale table listing on it what events PTO pays for/sponsors
 * Craft Station with foam stickers – pay to create craft
 * Paint small pumpkins – pay to paint
 * Yearbook (school wide) & Spirit Wear booth will be set up at Fall Festival
 * Get donations for backdrop of picture such as (mums, cornstalks, pumpkins, hay bales, table cloth for backdrop)
 * Get mini pumpkins donated for painting


 * ECO week **


 * Currently no funds to pay or help with this


 * Book Fair **


 * 50% profit
 * Let kids preview books & then go home with “wish” list
 * Maybe let 5th grade do a lemonade/cookie fundraiser during the book fair to raise money for ECO week
 * PJ night with principal – have students be with principal during story time and then the parents shop at the book fair
 * Have a Valentine’s Day “mixer” during week of Valentine’s Day & the book fair


 * Student Council **


 * PTO would give them seed money to decorate and buy cake/drinks, the Student council would charge entrance fee to dance & then they reimburse PTO the money


 * Fundraisers **


 * Scheduled: Fall Festival, Silent Auction, Book Fair
 * Possibly: Bowling, Movie Night, Rock Climbing, Culvers Night
 * Sponsored PTO events: Valentine Day “mixer”, Prom for 11-12 grades, Field Trips


 * PTO needs a Field Trip Coordinator **


 * Possible field trips: Denver Zoo, Planetarium, Snowy Range skiing, Air Force Academy, Museum


 * Teacher Gifts **


 * Christmas and/or End of the Year?


 * Next meeting set for Tuesday, October 25, 2011 at 8:30 a.m. **

_
 * PSD Global Academy**

Tuesday, September 27, 2011
 * PTO Meeting Minutes**

In attendance: Nicole Copeland, Melissa Moore, Ann Dush, Kim Yung, Libbie Hickman


 * Ideas on “How to Raise Funds for the PTO?”**
 * 1) Have parents/families give “flat” amount
 * 2) Fundraisers & set dollar amount goals for each event
 * 3) Scholastic Book Fair

Possibly once a month meet at a different location at a different time (at night) to accommodate other families and/or teachers
 * PTO Meetings**


 * Fall Festival was discussed again & Nicole shared what she had learned:**
 * Yes, we can grill
 * Still checking on homemade food after school hours
 * Maybe check into donations from Food Bank – PTO says “no”
 * Teachers want to help
 * Need to fine tune hours; maybe do from 5:30 - 8 p.m. with 8 – 9 p.m. for cleanup
 * RSVP
 * Estimating 250-275 people this year
 * Mrs. McGrath setting up “Googledocs” for food signup in mass email to parents
 * More rooms available this year: no computer lab, 11 rooms plus the gym (3 more rooms than last year)
 * Need to check on money, prizes, googledocs, Save the Date
 * Save the Date – we should do this today or tomorrow from Student Council (sending to the parents & the students email)
 * Possibly “mail” (postal service, not email) invitations to the non-enrichment kids


 * Silent Auction was also discussed & we brainstormed ideas for this fundraising event:**
 * Talked about date for early December in hopes that people would do their holiday shopping
 * Set date for Thursday, December 1 from 6 p.m. – 8 p.m.
 * Gather donations from the community such as portraits, restaurants, haircuts, martial arts, dance classes, etc.
 * For the future possibly make it a 21 and older event
 * Crafts made from kids
 * Parties sponsored by families and/or teachers
 * Provide drop in “kid care” with a $10 donation and have the 14 and over students babysit with adult supervision (possibly teachers??)
 * Serve coffee/lemonade/water with desserts
 * “Classroom” baskets – each enrichment class would be in charge of filling a basket (from items/donations the students bring in) & then the basket gets auctioned off
 * Ideas for the baskets included: movie night, sports, kitchen, gardening, spa day, grilling, tools
 * Auction off dessert trays
 * Possibly auction off a “parents night out” as an item


 * Next meeting?**

Tuesday, September 20, 2011
 * PTO Meeting Minutes**

In attendance: Nicole Copeland, Shannon Wood, Melissa Moore, Ann Dush, Kim Barnes, Danielle Forbush, Kim Yung, Libbie Hickman

Fall Festival was discussed. Date set for Friday, October 28, 2011, time: 5:30 p.m. to 9:00 p.m ( or 5:00 – 7:00?). Discussed letting students wear Halloween costumes but making it optional


 * Discussed last year’s successes such as: cake walk, rock and roll room, face painting, basketball hoop, jail
 * Make it open to the entire community not just the school.
 * Possibly try a “little kids room” and a “big kids room”
 * Use ticket system again to play games, buy food/desserts

Brainstormed on food ideas:
 * Main courses: pizza, subs, spaghetti & meatballs, hamburgers & hotdogs, chili & hotdogs
 * Side dishes: salads, fruit tray, veggie tray
 * Desserts
 * Drinks

Other Fall Festival items:
 * Discussed what could be donated, from parents & community, such as: main food dish, sides, drinks, desserts, condiments, paper supplies (plates, napkins, silverware, bowls, cups)
 * Tables to be set up include: Main dish, desserts, salads/fruits, drinks
 * Sign up for donations will be sent out through “googledocs” & will be sent out to the parents email address
 * Invitations for Fall Festival will be sent home in flyer form and also emailed
 * Check into line dancing with Mrs. Unruh
 * Check into 403B – non profit tax number for the PTO

//Next meeting set for Tuesday, September 26, 2011 at 8:30 a.m.//
 * Next week come with more ideas for Fall Festival**